19 Time Management Tips For Real Estate Agents Archives

Time Management Strategies For Realtors© 2023

Wade Webb on April 19, 2023

Learn my time management strategies for Realtors© in 2023

In a recent poll of active real estate agents one of the top challenges was time management. Most agents have little to no accountability or training in using their time effectively, so they end up piddling away minutes, hours and then day after day being busy, but doing very little to effectively build their real estate business. This misuse of time is tragic because not only does one typically not achieve their financial and professional goals, but they usually feel stressed as they don’t know how to turn things around and therefore it also affects their level of fulfillment and overall enjoyment of life. In today’s post I list the top time management mistakes of agents and then give effective strategies to gain control of your time and make it work for you and your business. Let’s learn about this today… act and create a fantastic 2023!

Over-scheduling.
Failure to delegate or dump tasks.
Focusing on low dollar activities.
No plan or systems
Don’t time block.
Fail to qualify.
Fail to prioritize.
Fail to present, dialog, question and handle objections properly.
Putting your home number, cell number everywhere and saying you are available 24-7.
Busyness and not business.
Little to no accountability.

How many of the above are you guilty of? Even as the presenter of this post I see several areas I can improve. Now is a great time to point out there is no one who is perfect at time management. We all have room for improvement, so it isn’t about winning or failing it is about taking an honest assessment of where you currently are and taking steps in the right direction… Starting right NOW!

Use the 3D test on everything – Do I “Do” it? Do I “Delegate” it? Do I just “Dump” it?
Time Block – Jim Rohn said finish your week before it begins. Prior to the week starting, block your time slots in advance. Time for you first. Time for family and friends second. Time for high dollar activity next (Lead generation, buyers, sellers, price reductions, negotiating offers). Rest of schedule can be filled in as the week progresses.
Use the 3C Board – Every 90 days. All items that really need to be done post sticky notes on the wall under the “CREATE” column. Then all the items that really need to be done that are under way post sticky notes on the wall under the “CREATING” column. Finally, all the important items that you accomplished post sticky notes on the wall under the “CREATED” column and celebrate your accomplishments.\
Schedule your daily Power Hour. No excuses. Put a stop sign on your office door. Make calls to people that you know, past leads, people in your database, people in your email drips every day and keep in touch and follow up.
Develop checklists and systems for everything in your real estate business. Work smarter and not harder.
Treat every day like you are going on vacation the next day and make daily to do lists. I book a week off every 6 weeks.
Use real time voice messaging and real time auto email responders. “Your call or email is important. I will be returning emails and calls between __ and ___. Or ___ and ____.
Voice record or call your voice mail any time you think of something important to do. Leave it in one place for later to ensure it gets done when the time is right. Take control and don’t react all the time.
Get up an hour earlier every day and see how much more you get done in a week.
Take a scheduled day off every week no matter what. Take time to reload and be fresh and effective.
Every 15 minutes take note of what you are doing. Track and measure the use of your time every day. Hold yourself accountable.
Eat the frog – Brian Tracey said to “Eat the frog” first. The one thing that you know is so important to do and you just keep putting it off. Start the day right and “eat the frog”.
Learn to say “No” – Les Hewitt said, “I want you to know that this has nothing to do with you and everything to do with me and I need to just say No. I hope you can understand?”
Touch each piece of paper or open an email only once. Meaning only sit and read when you have time to review and respond not just on the fly and then again and again.
Always ask yourself “Is what I am doing right now the best use of my time?”
Follow the 3 X 3 X 3 rule from my coach. Each day only 3 projects. Only 3 tasks. Only 3 people to reach out to. You must focus on the little to be given much.
Turn it off. This means the mobile devices, the TV, the computer, and any other distracting device and take some down time to think, reflect and create.
Always plan for the unplanned, meaning leave gaps in your day for the unexpected. Schedule open time daily for those pop up tasks in your day.
Limit your social networking to only 30 minutes at the beginning or the end of your day. Limit your account posts (Facebook) to the most valuable people in your personal and business life. Not everyone.

Remember this isn’t a race, it’s a marathon. Don’t try to implement all 19 management strategies at once or you will defeat the purpose. Take one or two that really resonate with where you currently are and where you want to be and apply them. Once they are a habit in your life then add a couple more into the mix. Be diligent with this process and within 3-6 months you will be amazed at how much you get done in a day and how fulfilled and at peace you feel. Since you are busy spending your “time” each day why not spend it efficiently to better your business and improve your lifestyle?

Strength and courage,
Wade

Simplify With The 6 by 6 Process In 2022.

Wade Webb on August 10, 2022

Are you the constant multi-tasking type of real estate agent that does too many things and just doesn’t do any of them well? Are you feeling like your real estate career is a treadmill you just can’t get off? Like myself constantly falling into the common trap of trying to be all things to all people.

We all have the tendency to do too many things and not do any of them well because of having little time or little focus. Why can’t we focus on a few high impact activities and do them with excellence? Why do we feel to be productive we have to do more than we can, even at the cost of poor execution?

Most of us not only do too many things and tend not to do them well but we also do them over long periods of time until we finally burn out and quit doing them all together. The real estate business does not have to be a marathon but can be a series of well executed sprints. I know in my own career after a six week period I often began to really not enjoy people.

Now in the real estate business (just so you know), this is not a good thing and could become very destructive and costly. Take the time to think what six… and only six activities you do in your real estate business that give you the most energy. What specific activities energize you and your business? Not just energize you and your business but have the biggest impact and return on investment. Once you have determined your top six activities you commit to them for the next 6 weeks.

Giving you a 6 by 6 plan. 6 energizing activities over a 6 week period and then walk away, rest and regroup for your next 6 by 6. How many of us could handle six high impact, energizing activities over a six week period. Instead of 52 or more activities over a 52 week period? What would that mean for your energy levels? Your production levels? Your overall effectiveness in your business and personal life?

My 6 By 6 Recommendations In 2022

1.) See the people – make appointments to visit past and current clients and give them the gift of your time over the next six weeks.

2.) Business Plan – take the time to see where you have come from and where you are going. You can’t improve something you don’t measure.

3.) Goal Setting – What’s your why? Set new sails for 2022.

4.) Give back – this is a great time of year to help others and to make a difference. It makes you feel good.

5.) Rebrand – time for a new photo, logo, slogan? a whole new look?

6.) Family and Fun – enjoy some time with people you care about the most. It can’t always be about work.

So their you have it. What’s your 6 by 6 going to be. Take the time to journal them and meditate on them and really try to nail things down with less being more in your work and in your life. I dare you!!

Strength and courage,
Wade

19 Time Management Tips For Real Estate Agents in 2014

kelowna on February 19, 2014

Get a Grip on Managing Your Time and Watch Your Real Estate Business Explode

In a recent poll of active real estate agents one of the top challenges was time management.

Most REALTORS have little to no accountability or training in using their time effectively so they end up piddling away minutes, hours and then day after day being busy, but doing very little to effectively build their real estate business.

This misuse of time is tragic because not only does one typically not achieve their financial and professional goals but they usually feel stressed as they don’t know how to turn things around and therefore it also affects their level of fulfillment and overall enjoyment of life.

In today’s post I list the top time management mistakes of REALTORS and then give effective strategies to gain control of your time and make it work for you and your business.

Let’s learn about this today… take ACTION and create a fantastic 2014!

Over-scheduling
Failure to delegate or dump tasks
Focusing on low dollar activities
No plan or systems
Don’t time block
Fail to qualify
Fail to prioritize
Fail to present, dialog, question and handle objections properly
Putting your home number, cell number everywhere and saying you are available 24-7
Busyness and not business
Little to no accountability

How many of the above are you guilty of? Even as the presenter of this post I see a number of areas I can improve.

Now is a great time to point out there is no one who is perfect at time management. We all have room for improvement so it isn’t about winning or failing it is about taking an honest assessment of where you currently are and taking action steps in the right direction… Starting right NOW!

Use the 3D test on everything – Do I “Do” it? Do I “Delegate” it? Do I just “Dump” it?
Time Block – Jim Rohn said finish your week before it begins. Prior to the week starting, block your time slots in advance. Time for you first. Time for family and friends second. Time for high dollar activity next (Lead generation, buyers, sellers, price reductions, negotiating offers). Rest of schedule can be filled in as the week progresses.
Use the 3C Board – Every 90 days. All items that really need to be done post sticky notes on the wall under the “CREATE” column. Then all the items that really need to be done that are under way post sticky notes on the wall under the “CREATING” column. Finally all the really important items that you accomplished post sticky notes on the wall under the “CREATED” column and celebrate your accomplishments.
Schedule your daily Power Hour. No excuses. Put a stop sign on your office door. Make calls to people that you know, past leads, people in your database, people in your email drips every day and keep in touch and follow up.
Develop checklists and systems for everything in your real estate business. Work smarter and not harder.
Treat every day like you are going on vacation the next day and make daily to do lists. I book a week off every 6 weeks.
Use real time voice messaging and real time auto email responders. “Your call or email is important. I will be returning emails and calls between __ and ___. Or ___ and ____.
Voice record or call your voice mail any time you think of something important to do. Leave it in one place for later to ensure it gets done when the time is right. Take control and don’t react all the time.
Get up an hour earlier every day and see how much more you get done in a week.
Take a scheduled day off every week no matter what. Take time to reload and be fresh and effective.
Every 15 minutes take note of what you are doing. Track and measure the use of your time every day. Hold yourself accountable.
Eat the frog – Brian Tracey said to “Eat the frog” first. The one thing that you know is so important to do and you just keep putting it off. Start the day right and “eat the frog”.
Learn to say “No” – Les Hewitt said “I want you to know that this has nothing to do with you and everything to do with me and I need to just say No. I hope you can understand?”
Touch each piece of paper or open an email only once. Meaning only sit and read when you have time to review and respond not just on the fly and then again and again.
Always ask yourself “Is what I am doing right now the best use of my time?”
Follow the 3 X 3 X 3 rule from my coach. Each day only 3 projects. Only 3 tasks. Only 3 people to reach out to. You must focus on the little to be given much.
Turn it off. This means the mobile devices, the TV, the computer and any other distracting device and take some down time to think, reflect and create.
Always plan for the unplanned, meaning leave gaps in your day for the unexpected. Schedule open time daily for those pop up tasks in your day.
Limit your social networking to only 30 minutes at the beginning or the end of your day. Limit your account posts (Facebook) to the most valuable people in your personal and business life. Not everyone.

Remember this isn’t a race, it’s a marathon. Don’t try to implement all 19 time management strategies at once or you will defeat the purpose. Take one or two that really resonate with where you currently are and where you want to be and apply them. Once they are a habit in your life then add a couple more into the mix. Be diligent with this process and within 3-6 months you will be amazed at how much you get done in a day and how fulfilled and at peace you feel.

Since you are busy spending your “time” each day why not spend it efficiently to better your business and improve your lifestyle?

Strength and courage,

Wade

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