There is one valuable asset I see agents wasting every day. It’s a HUGE drain on your business and your personal life. The good news? It’s easier to fix than you might imagine… I’m talking about your most valuable asset, your TIME!
We all have a limited amount of time to use every day and then it is gone. How you spend your time is vital to the success of your real estate business and your life outside of business too.
Here are a few powerful time management tips that will help you get the most out of every day…
Top Realtor Time Management Tips
1. Focus on H.D.P.A.
One of things I’ve used to help me make the most of my time is H.D.P.A.
That is a fun little acronym that stands for the Highest Dollar Productive Activities. You see, there are those big things you should be spending your time on. This is the time you spend calling your database, working on your deals, etc. Then those little tasks come along and steal away your focus. Maybe you’re great on the phone and not so good at graphic design. Do you think spending a few hours trying to make that perfect image for a Facebook ad is the highest and best use of your time?
Simply put, if you can outsource those little tasks to a third party company or someone else in your office you are freed up to work on the things you are good at and really matter most.
2. Eat The Frog
Within your H.D.P.A. will be a list of priorities you’ll need to get done. Write these priorities down somewhere you’ll see them (a paper notebook, Evernote, whiteboard, etc.). You’ve probably heard what legendary speaker and my mentor Brian Tracy had to say about this… He would tell you to eat the frog first! This means the one big priority you’re dreading is the one you need to get done first.
3. Schedule Your Time in Blocks
While you already know it is important to schedule out your day, what you might not know is you can make your schedule even more effective by scheduling out time in blocks. So for example, I’ve spoken with the top agents around the country and asked them how they spend their mornings. They put a block on their schedule every morning to do MRAS. That stands for Marketing, Role Playing and Appointment Setting.
Getting things done and maximizing your time is important, but remember there is a balance too.
When you are working, be sure to stay focused and use your time wisely. Those rules also apply outside of the office on your personal life too…
It can be easy to be constantly checking email and busy on your phone, but make it a point to not be stuck in that work mode when it is time to spend time with friends and family.
4. 3D Test Everything
Every time you are going to work on the next activity always ask yourself is this something I should do? Something I should delegate or something I should just dump because it really isn’t that important.
5. Real Time Voice Message, Auto email and text response.
Count how many times in your day you respond and react to emails, texts and calls? We are in constant react mode and not able to focus or ever get things done. I always get push back on this idea but record a message on your phone, set an auto email response and auto text response that you are serving clients and will get back to them and a certain time in the morning and a certain time in the afternoon. If it is time sensitive or urgent then have you paged or contact your administrative assistant. Imagine what happens to your focus and getting things done when you are in this kind of control.
So there you have it. Ask yourself how are YOU going to spend your time today? Take control of your time or I know this someone else or something else will take care of it for you.
Strength and courage,
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